Many facilities often have miscellaneous revenue that doesn't always fit into a preset category like retail or rent. Your software has a Miscellaneous Revenue setting that helps you keep track of miscellaneous charges. You'll find this setting on the Settings tab under the Billing heading. Once you've accessed your Settings tab, click Miscellaneous Revenue.
From here, you can create a Misc Revenue item that can be billed through the Retail Purchase action or to a tenant via the tenant's ledger. To create a Misc Revenue item, select Add Miscellaneous Revenue.
You can add details about your misc revenue and set the appropriate tax rate for the revenue here. You can also set a default amount if you know the typical amount of your misc charges. This amount will autopopulate when you select this item to be billed, but you can always change this amount when processing the charge.
Adding miscellaneous charges
There are several ways to add misc revenue in your software:
Adding a misc charge through the General tab on the tenant page
To add charges tagged as misc revenue, click the Pay button on the tenant page.
Select the Add additional items drop down. All Misc Revenue items you've created will appear in the list above your facility's retail items. Select the desired misc item.
If the rate you previously set in your Miscellaneous Revenue settings is not the rate you'd like to charge, click the rate. It will appear as a hyperlink. From here, the Adjust Custom Amount window will open, where you'll have the opportunity to change the rate to whatever you wish. Once you've entered your desired rate, select Save. You can now go through the rest of the payment process, and the charge will be attributed to misc revenue.
Adding a misc charge from the Tenant Ledger
Adding a charge from a tenant's ledger is a good way to add a charge that is to be paid at a later date. To add a charge from the tenant ledger, access the Ledger tab on the tenant page. Select the Add Misc Rev button next to the Add Fee button.
A window will open with a drop down list of your misc categories. Select the misc item, add the amount of the charge, add a reason, and click Add.
The misc charge will then appear on the tenant's ledger and on a new invoice.
Note: If the tenant does not pay the new invoice charge before their next bill is due, it will appear on their following rental invoice as well.
Adding a misc charge from the Retail Purchase modal
If you have miscellaneous revenue that is not necessarily tied to a tenant, such as vending machine revenue, you can add it by clicking the ... button at the top of your screen next to the Payment button. Hover your mouse over Retail, and select Purchase when the window expands.
The Retail Purchase window will open. Click the Add additional items dropdown and select the desired misc item.
Enter the amount of the revenue and click the rate amount. Adjust the amount to the incoming revenue amount, click save, and finish processing the payment. You can learn more about processing payments on our help site.
Viewing Miscellaneous Revenue details in Reports
You can view your total daily, monthly and yearly misc revenue charges on the Management Summary report in the Revenue section and in the Other Receipts section.
Additionally, misc revenue details appear on the Rent Roll report under the Other Due column.